Posts Tagged: work flow

Interruptive vs Disruptive Technologies

After reading Chris Brogan’s post on interruptive communication today, and responding in the video below on Utterli, I started percolating on the concept. I love when something simple gets my brain cranking, don’t you? Here is the link to Chris’s post, the video is embedded below, and after that are my thoughts as they strayed farther and farther from the topic and onto their own path.

Chris’s post got me thinking about two things. One was my own dual style of working: management vs creative. The best encapsulation of the dichotomy there as relates to running a creative business I have yet read is by Paul Graham, found here. Go, read it. I’ll wait. The second is the concept of interruptive technology versus the concept of disruptive technology. I see those two terms interchanged often, yet I don’t actually find the concepts interchangeable.

Interruptive Technology

These are technologies most often used to complete a task or communicate. I rank mine in order of “interruption level” in the video. What makes a technology interruptive is how it alters the work flow or life flow of another person or company. That means email will remain the least interruptive (in my opinion) and the most useful, for now, at tracking the minute and changeable details of a project. The phone and in person meetings or conference calls remain the highest level of interruptive technology with the lowest return. Yes, you get to see the body language (meeting/web cam) or hear the vocal inflection (phone/conference call) with these technologies, but they leave room for excessive blocks of time not spent working on a project, and for project details to slip through the cracks with no written record.

Disruptive Technology

Though this term is often used interchangeably with the above (as you can see in the replies to Chris’s post), to me it is not at all the same thing. A disruptive technology may involve communication (like Twitter) and it may become interruptive (like Twitter or Instant Message services), but it has a wider impact, disrupting an entire system, not just an individual work flow (like Twitter DMs and their effect on Email, or like Google Wave is hoping to disrupt multiple systems, including chat, message service, email and more). It is that system wide disruption as opposed to an individual, more myopic effect, that sets the two apart for me.

And Then There Is Ego

Once you realize how interruptive technology diffuses your efficiency and can put speed bumps and road blocks in your work flow, you may turn to disruptive technologies to manage your systems (Away Find is a great example of this, as is Evernote, and also using a mobile phone and voice mail to control what reaches you to interrupt your flow without missing the important items). So where does ego come into play?

Ego becomes its own problem when people begin to take your time management personally. There are a number of people and companies I work with that are awesome, and that have time management systems of their own. They see that I try to work within their parameters, and they do their best to respect mine – it s a win-win (It helps that I started adding an “effective work flow for this project” section in contracts). Then you get people who aren’t able to see your system (or the systems of others) as time management – these folks take it as a personal slight if an email isn’t replied to immediately, and then, they begin to bombard your system structure like a Kamikaze pilot from WWII – hitting your DM box, your email repeatedly, your phone, text, instant message windows and more in a look at me blitzkrieg. What kills me is the message is often then “Hey, call me ASAP.” and not “These xx items are urgent because of xx. I know you are writing per your away message, but could you please contact me.” (Guess which one would actually get a response from most people, by the way.)

Truly, there is not much you can do about how someone else’s feelings work. Personally, aside from doing my best to be tactful and understanding, I haven’t found a “magic formula” for the times when ego enters the equation. Have you?  How are you using disruptive technology to handle interruptive technology?

What’s In Your Social Media Toolbox?

I did a presentation at the North Shore Web Geeks group meeting tonight in Newburyport, MA titled Managing Your Social Media Work Flow. In it I talked about the need to manage your time spent online wisely from the moment you choose your first social network. If you don’t, your social media profiles could easily consume your every free moment, and some that aren’t.

Managing Work Flow In Social Media

One of the questions I get asked most often is how I find the time to manage so many social media profiles for myself and still have time to write and help my clients. The answer is in my tool set, and a bit of time management and planning.

I have an arsenal of tools I use, such as Ping.fm and Evernote, to help me keep pace with all of the places in the social media world that I am connected with. I also focus the bulk of my attention on a few core social media sites, like Twitter, that I have determined to have the most value for me.

By focusing on a few sites, having an arsenal of tools that I know inside and out to help me manage these sites and others, and by planning my time wisely, I am able to keep up with the fast paced world of social media and still get my work done each day.

If you would like to hear what my tools are and how I use them, as well as get some concrete advice on how to create your own tool set, stop by The Grog in Newburyport next Thursday (10/23) at 7PM. I’ll be presenting a short talk on Managing Work Flow in Social Media to the North Shore Web Geeks at their monthly meeting. All are welcome.